Facilities Director

Location: McLean, VA
Date Posted: 10-16-2018
Facilities Director   

SUMMARY:
Oversees and directs the Facility Management function for the client by performing the following duties personally or through a team of direct support staff and vendor partners, in an efficient and economic manner, so that all students, administration, staff, and visitors are assured of a clean, safe, attractive, and healthy place in which to learn, work and/or live.

JOB DUTIES:
  • Manages, coordinates, and exercises functional responsibility for facility management services within the campus which includes building and grounds maintenance, event logistics, and janitorial services; responsible for the overall direction, coordination, and evaluation of these areas.
  • Works with the administration to set strategic objectives and manages the building and grounds operation and staff to support the overall strategy.
  • Develops a facilities maintenance plan and manages service contracts and vendor relationships to ensure that contractual obligations are being met and expected benefits are realized.
  • Ensures client satisfaction with the facility management function and maintains effective working relationships with client leadership teams, operational teams (such as transportation and security), faculty and staff, and among facilities team, with the overall objective of enhancing the educational experience of the students.
  • Leads team of supervisors and employees, ensuring a strong service orientation and a culture of stewardship.  Conducts regular meetings to review service expectations, brainstorm, and problem solve, etc.
  • Identifies training and development opportunities for individuals and the facilities team, reviews performance, provides mentoring and feedback and completes other HR duties for direct report staff.
  • Establishes standardization and maintains consistency with best-in-class educational facility management practices, including financial and physical maintenance.
  • Provides input and direction regarding issues as requested by the client, managers and supervisors.
  • Coordinates facility management reporting per needs of the client, including monthly accounting and regular operational updates.
  • Remains engaged and aware of organizational needs (i.e., curricular, extracurricular and summer programs) in order to respond timely to any necessary changes in the delivery of Facilities Services.
  • Documents cost avoidance and savings.
  • Manages monthly Computerized Maintenance Management System (CMMS) reporting and tracking, and continuously analyzes CMMS data to benchmark operations and drive improvement.
  • Performs and documents scheduled inspection of facilities.
  • Prepares, submits and manages facility operating, capital and PPRRSM budgets with client’s goals and objectives addressed, tracks variances and adjusts spending as necessary.
  • Provides project management services, including obtaining bids as required, selecting vendors, and ensuring project completion on time and within budget, • Oversees all activities which could impact the uptime operational posture of the facilities.
  • Ensures compliance with all applicable federal, state and local environmental and safety regulations applicable to the facilities operations, including OSHA, etc.
  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws including interviewing, hiring, and training employees; planning, assigning, and directing work; reviewing performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Manages other duties as assigned.
 
MINIMUM REQUIREMENTS:
  • 10+ years’ experience in educational, industrial, commercial, or office (excluding residential, hotel experience) facility management (operational experience is preferred) 5+ years of leadership experience leading exempt and non-exempt employees.
  • Experience with preparation of, and adherence to, annual facility budgets and long-term capital plans.
  • Project Management experience.
  • Bachelor's degree (B.A. or B.S.) from four-year college or university a plus.
  • Experience with PPRRSM (Provision for Plant Replacement, Renewal and Special Maintenance) budget management and administration a plus.
  • Experience with APPA educational facilities management program a plus.
  • Proven ability to successfully lead a team.
  • High proficiency with computers and technology, including a CMMS, as well as MS applications including Word and Excel.
  • Strong interpersonal and problem-solving skills.
  • Excellent verbal/written communication and presentation skills.
  • Proven record of providing excellent customer service.
  • APPA Certified Educational Facilities Professional (CEFP), BOMI Real Property Administrator (RPA) designation, IFMA Certified Facility Manager (CFM®), and/or IREM Certified Property Manager (CPM®) designation(s) preferred.
 
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